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Managing your business finances involves juggling everything from invoicing and accounting to budgeting, banking, and taxes. With so many moving parts, it’s easy to feel overwhelmed or worry about missing the details. This balancing act can be even more daunting if you’re starting a small business for the first time, or if you’re a creative whose main focus has always been your craft more than ecommerce.
That’s why finding a trustworthy platform that brings these tools together in one place can be transformational for your business. Below, we’ve broken down the integrated Squarespace Financial Solutions that can support businesses of any type or size.
What finance tools do businesses need?
The exact set of tools you need will depend on the type and size of business you run. Someone selling ceramics on the side has different needs than a full-time consultant.
Generally, you’ll choose from a range of financial tools based on what will help you stay organized, profitable, and prepared for growth.
Invoicing and billing systems to manage payments
Secure payment collection with multiple payment methods
Banking integrations for streamlined cash flow
Financing options to maintain growth
Analytics to measure success
Inventory management to maintain product stock
Accounting software for budgeting and tracking expenses and revenue
Tax management solutions to assist with compliance
That ceramic artist might need a way to take payments and some accounting software, but the consultant might need almost all of the tools above.
You may find some overlap in the recommendations below, but it’s all about how you fit each tool to your specific business type and stage. The goal is to have clarity, control, and confidence in your finances.
The best finance tools for your business type
Different types of businesses face unique financial management needs. If you’re an ecommerce brand, you probably need to balance inventory costs, transaction fees, and multi-channel sales tracking. If you’re a service provider, you need tools for invoicing, time tracking, and recurring payments. Experience-based businesses, like retreats or workshops, need support for deposits and variable pricing.
No matter the model, having the right financial tools in place is essential for keeping your business efficient, structured, and successful.
Ecommerce businesses
Whether you sell physical products, like candles or jewelry, or digital products, like videos or downloadable templates, you’ll need tools to track inventory, production costs, and accept payments.
Squarespace has a range of financial tools designed to simplify and streamline your operations:
Integrated payments: Accept and track payments with Squarespace Payments, our native payment solution. It integrates directly with your store so you can easily accept payments from customers. You can also take multiple payment methods to make checkout fast and convenient for your customers, including Apple Pay, Google Pay, Klarna, Afterpay, and more.
Access payments instantly: Squarespace Payments also offers Instant Payouts for quick access to your earnings to address immediate business needs, secure last-minute inventory or supplies, or manage operational costs, with little to no interruption to your business. Instant Payouts is available 24/7, including weekends and holidays.*
Inventory and order management: Track stock levels and purchases to stay on top of production needs, manage orders, and set up low-stock alerts to encourage sales.
Sales tax automation: Use Automated Taxes to automatically calculate sales tax during checkout and help you stay compliant in your location and your customers’.
Business financing: Access funding to grow your business through the Squarespace Capital program, which cuts down the complexity of the traditional financing process. You can use those funds to add staff, grow inventory, launch a new product line, or anything else you need to scale.**
Accounting extensions: Connect with accounting tools like QuickBooks, Xero, or Amaka to keep track of your finances and make budget plans.
Each of these tools can help you run your business more smoothly and create a positive customer experience, both of which can ultimately help you drive more sales.
Service providers
Service providers, from event planners and massage therapists to accountants, consultants, and more, have their own specific financial tool requirements. In addition to traditional tools like accounting extensions and business financing, you’ll need features that help to simplify working with clients or creating custom projects.
Here are some key ways Financial Solutions can help service professionals:
Send invoices and estimates: Create and send branded, professional invoices and project estimates with Squarespace Invoicing and client management tools. Pre-schedule invoices at project kickoff to take busywork off your plate.
Collect payments: Squarespace Payments integrates directly with Invoicing so you can easily collect payments from customers. Accept payments with your preferred methods, including credit card, PayPal, and ACH Direct Debit, or set up a Square POS reader for in-person payments.
Access payments instantly: Squarespace Payments also offers Instant Payouts for quick access to your earnings. Use these to manage cash flow or address immediate business needs with fewer interruptions to your business. Instant Payouts is available 24/7, including weekends and holidays.*
Recurring invoices: Set up recurring invoicing for ongoing contracts, so you don’t have to create and send a new invoice every month.
Business financing: Access funding to grow your business through the Squarespace Capital program, which cuts down the complexity of the traditional financing process. You can use those funds to add staff, launch a new product line, or anything else you need to scale.**
With these financial tools, you can protect your bottom line, create a more professional, positive client experience, and focus your energy on delivering great work.
Experience-based businesses
For experience-based businesses like camps, retreats, and in-person workshops, you’ll need standard budgeting tools and the flexibility to adapt to different event types and pricing levels.
Squarespace has financial tools to streamline the financial management of booking, payments, and business needs:
Event registration: Sell spots directly through your website with set capacities.
Secure payments: Accept deposits or full payments with our native payment solution, Squarespace Payments. Track your income and offer multiple ways to pay, including digital wallets like Apple Pay and Google Pay and buy now, pay later like Klarna and Afterpay, so participants can choose their preferred method.
Tiered pricing: Set up different package levels, early-bird discounts, or group rates.
Instant Payouts: Use Instant Payouts in Squarespace Payments to access payments on the same day, so you can quickly make deposits and bookings with your event vendors or quickly address other business needs. Instant Payouts is available 24/7, including weekends and holidays.*
Features like these make it easier to manage financial logistics while offering your attendees flexibility and keeping the emphasis on creating memorable experiences.
The best finance tools by business size
Small and solo business owners often need streamlined financial tools that simplify invoicing, payments, and budgeting so they can focus on running their business without getting bogged down in admin work.
Larger or expanding businesses, on the other hand, require more robust solutions to manage complex cash flow, multi-channel sales, payroll, and forecasting, ensuring their operations stay efficient and scalable as they expand.
Small and solo businesses
For solo entrepreneurs or small business owners, time is one of your greatest resources, so the goal is to find financial tools that streamline your work while protecting your professionalism.
On Squarespace, you’ll find tools designed to handle your admin work, so you can spend more time with customers or on the projects you enjoy.
Branded invoicing: Schedule or set recurring professional invoices with secure payment links, track payments, and send reminders with less of the manual work.
Payment solutions: A tool that supports multiple payment methods, like Squarespace Payments, can build trust with customers and encourage them to make a purchase.
Expense tracking extensions: Accounting extensions can simplify day-to-day financial management, help you forecast future expenses, and prepare for tax season.
Large or growing businesses
As your business grows, you’ll need financial tools that help you keep the basics running smoothly and pursue new opportunities and scale.
You’ll need features to streamline operations, manage complex transactions, and access funding, all while scaling efficiently.
Analytics: Website analytics will help you to monitor revenue, sales trends, and customer behavior.
Integrated payments: Ensure smooth, secure store transactions, even at high volume.
Third-party extensions: Connect to accounting and ERP integrations for streamlined financial oversight and reporting.
Squarespace Capital: Finance your expansion, new product lines, or marketing campaigns with funding up to $250K and repayments based on your revenue.**
Squarespace Financial Solutions brings together everything you need to manage money with ease, from payments and invoicing to analytics and funding. Whether you’re just starting out or scaling up, these tools will help you stay organized, make smarter decisions, and keep your business moving forward.